Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support
Department: Office of the Senior Vice President for Finance and Administration
Appointment Type and Duration: Regular, Ongoing
Salary: $62,000 - $70,000 per year
Compensation Band: OS-OA06-Fiscal Year 2022-2023
FTE: 1.0

Application Review Begins
July 12, 2023, position open until filled

Special Instructions to Applicants
To be considered for this position, submit a required resume.
(Optional) A cover letter addressing your interest in the role and how you meet the minimum qualifications.

All applications must be submitted here, careers.uoregon .edu/en-us/job/532063/operations-and-executive-assistant

Department Summary
Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university’s many departments, providing key resources to employees, and keeping campus safe, clean, accessible and beautiful. Finance and Administration is led by the Vice President for Finance and Administration and Chief Financial Officer (VPFA) and is comprised of more than 30 departments that provide service to campus in six areas: business and finance, human resources, campus planning and facilities management, safety and risk services, information services, and campus services.

Position Summary
The person in this position handles administrative functions and manages projects that are essential to the smooth operation of the Office of the Vice President for Finance and Administration (VPFA) and accomplishment of the VPFA’s strategic goals. This position reports to the Associate Vice President for Campus Services/Chief of Staff (AVP/COS) and also works closely and collaboratively with the VPFA. The person in this position also provides confidential executive administrative support to the Vice President for Finance and Administration/Chief Financial Officer (VPFA), AVP/COS, and the AVP for Budget, Finance, and Data Analysis. This position facilitates the communication of information and directives both up and down the UO’s and division’s chain of command.

Minimum Requirements
• Three years of experience working in a complex office setting with tasks related to project coordination/management and executive support.
• Experience with bookkeeping or related tasks (e.g., processing payments, tracking expenses, reconciling accounts, performing financial analysis).
• Advanced experience with Excel and PowerPoint.

We are seeking the best candidate for the job, and that person may be a candidate with relevant transferrable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skills needed to perform the role successfully. When screening applications, we will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Professional Competencies
• Demonstrated excellent customer service skills.
• Demonstrated attention to detail and ability to gather and accurately analyze information and documentation.
• Demonstrated experience working collaboratively with others and maintaining positive working relationships.
• Demonstrated ability to successfully multi-task around shifting priorities and high work volumes.
• Demonstrated commitment to maintaining confidentiality, discretion, and diplomacy.
• Demonstrated commitment to leading by example and maintaining the highest ethical standards in the workplace.
• Demonstrated commitment to equity and inclusion in the workplace, such as by actively supporting the university’s affirmative action and equal opportunity goals and plans, and by supporting all aspects of the university’s diversity plan.

Preferred Qualifications
• Bachelor’s degree.

FLSA Exempt: Yes
Reference : Operations and Executive Assistant jobs

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